Keyboard Shortcuts for Microsoft PowerPoint

Are you finding the Keyboard shortcuts for Microsoft PowerPoint? Microsoft PowerPoint provides shortcuts to help you quickly work on documents. Here is the list of all shortcuts that you can use in Microsoft PowerPoint This post will help you to check and make your Microsoft PowerPoint work faster with Most Used.

Show PowerPoint Presentation with Shortcuts

Keyboard Shortcuts (Windows)Menu Description
F5Start the presentation from the beginning.
N, Enter, Page Down, Arrow Right, Arrow down, /SpacePerform the next animation or advance to the next slide.
P, Page Up, Arrow Left, Arrow Up, /BackspacePerform the previous animation or return to the previous slide.
Slide Number +EnterGo to slide number.
B/.Display a blank black slide, or return to the presentation from a blank black slide.
W/,Display a blank white slide, or return to the presentation from a blank white slide.
SStop or restart an automatic presentation.
Esc/-End a presentation.
EErase on-screen annotations.
HGo to the next slide, if the next slide is hidden.
TSet new timings while rehearsing.
OUse original timings while rehearsing.
MUse a mouse click to advance while rehearsing.
1+EnterReturn to the first slide.
Ctrl+PRedisplay hidden pointer or change the pointer to a pen.
Ctrl+ARedisplay hidden pointer or change the pointer to an arrow.
Ctrl+HHide the pointer and navigation button immediately.
Ctrl+UHide the pointer and navigation button in 15 seconds.
Shift+F10Display the shortcut menu.
TabGo to the first or next hyperlink on a slide.
Shift+TabGo to the last or previous hyperlink on a slide.
enter while a hyperlink is selectedPerform the “mouse click” behavior of the selected hyperlink.

Work with Text and Objects

Keyboard Shortcuts (Windows)Menu Description
Alt+Shift+Arrow LeftPromote a paragraph.
Alt+Shift+Arrow RightDemote a paragraph.
Alt+Shift+Arrow UpMove selected paragraphs up.
Alt+Shift+Arrow DownMove selected paragraphs down.
Alt+Shift+1Show heading level 1.
Alt+Shift+[+]Expand text below a heading.
Alt+Shift+-Collapse text below a heading.
Shift+Arrow RightSelect one character to the right.
Shift+Arrow LeftSelect one character to the left.
Ctrl+Shift+Arrow RightSelect to the end of a word.
Ctrl+Shift+Arrow LeftSelect to the beginning of a word.
Shift+Arrow UpSelect one line up.
Shift+Arrow DownSelect one line down.
EscSelect an object (with text selected inside the object).
Tab/Shift+tab until the object you want is selectedSelect an object (with an object selected).
EnterSelect text within an object (with an object selected).
Ctrl+a (on the Slides tab)Select all objects.
Ctrl+a (in the Slide Sorter view)Select all slides.
Ctrl+a (On the Outline tab)Select all text.
BackspaceDelete one character to the left.
Ctrl+BackspaceDelete one word to the left.
DeleteDelete one character to the right.
Ctrl+DeleteDelete one word to the right.
Ctrl+XCut selected object.
Ctrl+CCopy selected object.
Ctrl+VPaste cut or copied object.
Ctrl+ZUndo the last action.
Ctrl+YRedo the last action.
Ctrl+Shift+CCopy formatting only.
Ctrl+Shift+VPaste formatting only.
Ctrl+Alt+VPaste special.

Basic Text Navigation and Formatting

Keyboard Shortcuts (Windows)Menu Description
Ctrl+Shift+FChange the font.
Ctrl+Shift+PChange the font size.
Ctrl+Shift+;Increase the font size of the selected text.
Ctrl+Shift+;Decrease the font size of the selected text.
Arrow LeftMove one character to the left.
Arrow RightMove one character to the right.
Arrow UpMove one line up.
Arrow DownMove one line down.
Ctrl+Arrow LeftMove one word to the left.
Ctrl+Arrow RightMove one word to the right.
EndMove to the end of a line.
HomeMove to the beginning of a line.
Ctrl+Arrow UpMove up one paragraph.
Ctrl+Arrow DownMove down one paragraph.
Ctrl+EndMove to the end of a text box.
Ctrl+HomeMove to the beginning of a text box.
Ctrl+EnterIn Microsoft Office PowerPoint, move to the next title or body text placeholder. If it is the last placeholder on a slide, this will insert a new slide with the same slide layout as the original slide.
Shift+F4Repeat the last Find action.
Ctrl+FOpen the Find dialog box.
Ctrl+HOpen the Replace dialog box.
Shift+F4Repeat the last Find action.
TabMove to the next cell in table.
Shift+TabMove to the preceding cell in table.
Arrow DownMove to the next row in table.
Arrow UpMove to the preceding row in table.
Ctrl+TabInsert a tab in a cell in table.
EnterStart a new paragraph in table.
tab at the end of the last rowAdd a new row at the bottom of the table in table.

Change Fonts and Formatting

Keyboard Shortcuts (Windows)Menu Description
Ctrl+Shift+FOpen the Font dialog box to change the font.
Ctrl+Shift+POpen the Font dialog box to change the font size.
Ctrl+Shift+;Increase the font size.
Ctrl+Shift+;Decrease the font size.
Ctrl+TOpen the Font dialog box to change the formatting of characters.
Shift+F3Change the case of letters between sentence, lowercase, or uppercase.
Ctrl+BApply bold formatting.
Ctrl+UApply an underline.
Ctrl+IApply italic formatting.
Ctrl+=Apply subscript formatting (automatic spacing).
Ctrl+Shift+[+]Apply superscript formatting (automatic spacing).
Ctrl+SpaceRemove manual character formatting, such as subscript and superscript.
Ctrl+KInsert a hyperlink.
Ctrl+Shift+CCopy formats.
Ctrl+Shift+VPaste formats.
Ctrl+ECenter a paragraph.
Ctrl+JJustify a paragraph.
Ctrl+LLeft align a paragraph.
Ctrl+RRight align a paragraph.

Manage Open and Save As dialog boxes

Keyboard Shortcuts (Windows)Menu Description
Alt+1Go to the previous folder.
Alt+2Up One Level button: Open the folder up one level above the open folder.
Alt+3/DeleteDelete button: Delete the selected folder or file.
Alt+4Create New Folder button: Create a new folder.
Alt+5Views button: Switch among available folder views.
Alt+LTools button: Show the Tools menu.
Shift+F10Display a shortcut menu for a selected item, such as a folder or file.
TabMove between options or areas in the dialog box.
F4/Alt+IOpen the Look-in list.
F5Refresh the file list.

PowerPoint Taks Panes

Keyboard Shortcuts (Windows)Menu Description
F6Move a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once
tab, shift+TabWhen a task pane is active, select the next or previous option in the task pane, respectively.
Ctrl+Arrow DownDisplay the full set of commands on the task pane menu.
Arrow Down/Arrow UpMove among choices on a selected submenu; move among certain options in a group of options in a dialog box.
Space/EnterOpen the selected menu, or perform the action assigned to the selected button.
Shift+F10Open a shortcut menu; open a drop-down menu for the selected gallery item.
home, endWhen a menu or submenu is visible, select the first or last command, respectively, on the menu or submenu.
page up, page downScroll up or down in the selected gallery list, respectively.
home, endMove to the top or bottom of the selected gallery list, respectively.
Ctrl+spacebar, cClose a task pane.
Alt+h, f, oOpen the Clipboard.

Move around in Tables

Keyboard Shortcuts (Windows)Menu Description
TabMove to the next cell.
Shift+TabMove to the preceding cell.
Arrow DownMove to the next row.
Arrow UpMove to the preceding row.
Ctrl+TabInsert a tab in a cell.
EnterStart a new paragraph.
tab at the end of the last rowAdd a new row at the bottom of the table.
alt, j, d, a, and then pPLaunch the Selection pane.

Manage Smart Tags

Keyboard Shortcuts (Windows)Menu Description
Alt+Shift+F10Display the menu or message for a smart tag. If more than one smart tag is present, switch to the next smart tag and display its menu or message.
Arrow DownSelect the next item on a smart tag menu.
Arrow UpSelect the previous item on a smart tag menu.
EnterPerform the action for the selected item on a smart tag menu.
EscClose the smart tag menu or message.

Microsoft Office basics applicable to PowerPoint 2007

Keyboard Shortcuts (Windows)Menu Description
Alt+TabSwitch to the next window.
Alt+Shift+TabSwitch to the previous window.
Ctrl+W/Ctrl+F4Close the active window.
Ctrl+F5Restore the size of the active window after you maximize it.
F6Move a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once
Shift+F6Move to a pane from another pane in the program window (counterclockwise direction).
Ctrl+F6When more than one window is open, switch to the next window.
Ctrl+Shift+F6Switch to the previous window.
Ctrl+F7When a document window is not maximized, perform the Move command (on the Control menu for the window). Use the arrow keys to move the window and when finished, press ESC.
Ctrl+F8When a document window is not maximized, perform the Size command (on the Control menu for the window). Press the arrow keys to resize the window and when finished, press ESC.
Ctrl+F9Minimize a window to an icon (works for only some Microsoft Office programs).
Ctrl+F10Maximize or restore a selected window.
Print ScreenCopy a picture of the screen to the Clipboard.
Alt+Print ScreenCopy a picture of the selected window to the Clipboard.

Work with Dialog Boxes

Keyboard Shortcuts (Windows)Menu Description
TabMove to the next option or option group.
Shift+TabMove to the previous option or option group.
Ctrl+TabSwitch to the next tab in a dialog box.
Ctrl+Shift+TabSwitch to the previous tab in a dialog box.
Alt+Arrow DownOpen a selected drop-down list.
First letter of an option in a drop-down listOpen the list if it is closed and move to an option in the list.
Arrow KeysMove between options in an open drop-down list, or between options in a group of options.
EscClose a selected drop-down list; cancel a command and close a dialog box.
SpacePerform the action assigned to the selected button; select or clear the selected check box.
Alt+ the letter underlined in an optionSelect an option; select or clear a check box.
EnterPerform the action assigned to a default button in a dialog box.
HomeMove to the beginning of the entry.
EndMove to the end of the entry.
arrow left, arrow rightMove one character to the left or right, respectively.
Ctrl+Arrow LeftMove one word to the left.
Ctrl+Arrow RightMove one word to the right.
Shift+Arrow LeftSelect or cancel selection one character to the left.
Shift+Arrow RightSelect or cancel selection one character to the right.
Ctrl+Shift+Arrow LeftSelect or cancel selection one word to the left.
Ctrl+Shift+Arrow RightSelect or cancel selection one word to the right.
Shift+HomeSelect from the cursor to the beginning of the entry.
Shift+EndSelect from the cursor to the end of the entry.

Work with the Selection pane.

Keyboard Shortcuts (Windows)Menu Description
F6Cycle the focus through the different panes.
Shift+F10Display the context menu.
Arrow Up/Arrow DownMove the focus to a single item or group.
Arrow LeftMove the focus from an item in a group to its parent group.
Arrow RightMove the focus from a group to the first item in that group.
* (on numeric keypad only)Expand a focused group and all its child groups.
[+ (on numeric keypad only)Expand a focused group.
– (on numeric keypad only)Collapse a focused group.
Shift+Arrow Up/Shift+Arrow DownMove the focus to an item and select it.
Space/EnterSelect a focused item.
Shift+Space/Shift+EnterCancel selection of a focused item.
Ctrl+Shift+FMove a selected item forward.
Ctrl+Shift+BMove a selected item backward.
Ctrl+Shift+SShow or hide a focused item.
F2Rename a focused item.
Tab/Shift+TabSwitch the keyboard focus within the Selection pane between tree view and the Show All and Hide All buttons.
Alt+Shift+1Collapse all groups.
Alt+Shift+9Expand all groups.

Others

Keyboard Shortcuts (Windows)Menu Description
ctrl+shift+dDuplicates active slide

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Well, there you have it, Microsoft PowerPoint shortcuts list. You might not have known about these shortcuts. If I’ve left important something out in this list, feedback is appreciated and welcome on the Make A Public List.

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