Are you finding the Keyboard shortcuts for Microsoft Excel? Microsoft Excel provides shortcuts to help you quickly work on documents. Here is the list of all shortcuts that you can use. This post will help you to check and make your work faster with the most used.
Table of Contents
Excel Shortcuts for selecting Rows Columns and Cells
| Keyboard Shortcuts (Windows) | Menu Description |
| 1.1 Navigation Basics | |
| Arrow Keys | Navigate one cell at a time in any direction |
| Ctrl+Arrow Keys | Move to the edge of data region (cells that contains data) |
| Page Down/Page Up | Move one screen down/ up |
| Alt+Page Down/Page Up | Move one screen right/ left |
| Tab/Shift+Tab | Move one cell to the next/ previous cell in worksheet |
| Home | Move to beginning of row |
| Ctrl+Home | Move to the beginning of worksheet |
| Ctrl+End | Move to the last cell with content of worksheet |
| Ctrl+G | Display the GoTo dialog box |
| Ctrl+G then type e.g. A50 | Go to line 50, Column A |
| Ctrl+G then type e.g. G1 | Go to column G, Line 1 in Excel |
| Ctrl+Backspace | Set focus back to active cell after e.g. scrolling away from it |
| 1.2 Select Basics | |
| Shift+Arrow Keys | Extend selection by one cell |
| Shift+Page Down/Page Up | Extend selection one screen down/ up |
| Ctrl+Shift+Arrow Keys | Extend selection to next non-blank cell |
| Shift+Home | Extend selection to beginning of the row (unfortunately, there is no Shift+End equivalent) |
| Ctrl+A with empty cells around current cell | Select all |
| Ctrl+A with filled cells around current cell | Select all cells in data-containing area. Press twice to select everything |
| Ctrl+Shift+Home | Extend selection to first cell of the worksheet |
| Ctrl+Shift+End | Extend selection from current cell to all cells with data on the worksheet |
| Ctrl+G | Manual selection by row/ column via GoTo menu. |
| A:B selects column A thru C, | |
| 1:3 selects row 1 thru 3 , | |
| A1:B3 select cells A1 thru B3, etc | |
| 1.3 Select Columns and Rows | |
| Shift+Space | Select current row |
| Shift+Space, then Shift+Arrow Down/Arrow Up | Select current row, then expand selection by one row down/ up |
| Shift+Space, then Shift+Page Down/Page Up | Select current row, then expand selection by one page down/ up |
| Ctrl+Space | Select current column |
| Shift+Space, then Shift+Arrow Right/Arrow Left | Select current column, then expand selection by one column right/ left |
| Shift+Space, then Shift+Alt+Page Down/Page Up | Select current column, then expand selection by one screen right/ left |
| 1.4 Insert Rows, Columns and Duplicate Content | |
| Shift+Space, then Ctrl+- | Select single row; then delete |
| Shift+Space, then Shift+Arrow Up/Arrow Down, then Ctrl+- | Select multiple rows; then delete |
| Shift+Space, thenCtrl+Shift++ | Select single row; then insert one row above |
| Shift+Space, then Shift+Arrow Up/Arrow Down, then Ctrl+Shift++ | Select multiple rows; then insert the same number rows below |
| Shift+Space, then Ctrl+- | Select single (or multiple) columns, then delete |
| Shift+Space, then Ctrl+Shift++ | Select single row, then insert row below. Select multiple rows to insert multiple rows |
| Ctrl+Shift++ with row(s) in clipboard and a row selected | Paste Insert – paste row(s) from clipboard and shift existing content downward |
| Ctrl+Shift++ with column(s) in clipboard and column selected | Paste Insert – paste column(s) from clipboard and shift existing content to the right |
| Ctrl+Shift++ | With cells that are not complete rows/columns – Open insert cell/ row/ column menu |
| Ctrl+- | With cells that are not complete rows/columns – Open delete cell/ row/ column menu |
| Shift+Arrow Down, F2, then Ctrl+Enter | Fill single cell content down to all cells selected with Shift+Arrow Down |
| Shift+Arrow Up, F2, then Ctrl+Enter | Fill single cell content up to all cells selected with Shift+Arrow Down |
| 1.5 Duplicate Content | |
| Ctrl+D | Duplicate cell or line above (Duplicate Down) |
| Ctrl+R | Duplicate cell or line above (Duplicate Right) |
| Shift+Space, then Ctrl+D | Duplicate content from row above of selection |
| Ctrl+Space, then Ctrl+R | Duplicate column content from column to the left of selection |
| Ctrl+’ | Duplicate single cell from above during editing a Cell. Similar to Ctrl+D, but on single cell only and applies to when editing. This also allows e.g. amend text from above to the current cell content. |
| 1.6 Extend Selection Mode and select non-adjacent Cells | |
| Press and hold Ctrl, then click or click and drag | Add non-adjacent cells to a selection. While continue to hold Ctrl, click on selected cells or drag ranges to de-select. |
| F8 | Extend selection from current cell; same effect as pressing and holding Shift. There is an ‘Extend Selection’ texts at in Excel Status Bar. Press Escape to exit Extend Selection Mode |
| Shift+F8 | Enter Locked Selection Extend Mode. Now you can add non-adjacent cells to a selection. There is an ‘Add or Remove Selection’ text at bottom of Excel Window |
| Shift+F8, then click on cells or click+drag cell ranges | Add non-adjacent cells or ranges to locked selection |
| Shift+F8, then Arrow Keys, then 2x Shift+F8 on a single cell | Add non-adjacent single cells to locked selection |
| Shift+F8, then Arrow Keys, then Shift+Arrow Keys, then 1x Shift+F8 selected range. | Add non-adjacent cell ranges to locked selection |
| 1.7 Shortcuts for Editing Cells | |
| These assume you are inside a cell, typically after pressing F2 | |
| F2 | Edit cell. Press Escape to cancel |
| F2, then Shift+Home | Select Cell Content. Selects from current end of cursor to beginning |
| Home/End | Jump to beginning/ end of cell |
| Arrow Keys | Navigate by one character left/ right or one line up/ down |
| Ctrl+Arrow Left/Arrow Right | Navigate by one word left/ right |
| Shift+Arrow Keys | Select one character to the left/ right (or one line up/down) |
| Shift+Home/End | Select from the insertion point to beginning/ end of cell |
| Ctrl+Shift+Arrow Left/Arrow Right | Select or unselect one word to the left/ right |
| Delete/Backspace | Delete one character to the right/ left of cursor |
| Ctrl+Delete | Delete from cursor to end of cell |
| Alt+Enter | Start a new line inside cell |
| Enter/Shift+Enter | Complete cell entry and move one cell down/ up |
| Tab/Shift+Tab | Complete cell entry and move one cell right/ left |
| Ctrl+Enter | Complete cell entry and don’t move selection |
| Ctrl+’ | Duplicate value from Cell above into current cell at cursor position |
| Ctrl+; | Insert current date at cursor position |
| Ctrl+Shift+; | Insert current time at cursor position |
| 1.8 Edit Cells with Multiple Cells Selected | |
| All these shortcuts assume multiple cells have been selected. Try with at least 2-3 columns and rows. | |
| Tab/Shift+Tab | Move active cell right/ left in selection |
| Enter/Shift+Enter | Move active cell down/ up in selection |
| Shift+Backspace | Select only the active cell when multiple cells are selected |
| Ctrl+Backspace | Show active cell within selection; helps with large selections when active cell is off screen |
| Ctrl+. | Move clockwise between the four corners of a selection |
| Ctrl+Alt+Arrow Right/Arrow Left | Move to the right/ to the left between non-adjacent selections (with multiple ranges selected) |
| Arrow Keys with active Selection | Cancel Selection |
Shortcuts for Excel Workbooks, Worksheets, and Tabs
| Keyboard Shortcuts (Windows) | Menu Description |
| 2.1 Open and Save Workbooks | |
| Ctrl+O | Open Workbook via ‘new’ open box to access additional locations |
| Ctrl+Alt+F2 | Open file via classic open dialog window |
| Alt+F, O | File Open via Excel file manager |
| Alt+F, O + 1…9 | Open recent file (1 thru 9) |
| Alt+F, O, Y1…Z | Open recent file (10 upwards) |
| Alt+F, O, K | File Open from OneDrive Link |
| Ctrl+S | Save File with current file name |
| F12 | Save file as via standard save dialog box |
| Alt+F, A | File Save as via Excel file manager |
| Alt+F, A, K | File Save to OneDrive Link |
| Esc | Exit open/ save menu |
| 2.2 Print Workbooks | |
| Ctrl+P | Print. This won’t offer Key Tips/ Options. To continue with shortcuts, use the new Key Options below. |
| Alt+F, P | Open File Print menu |
| I in Print Menu | Select printer |
| Alt+P if Key Tips disappear | Return Print key tips/ options |
| V in Print Menu | Focus on View pane; use arrow keys to forward/ backward preview pages |
| G in Print Menu | Page setup |
| N in Print Menu | Set Number of copies |
| 2.3 Manage Worksheet Tabs | |
| Ctrl+Page Down/Page Up | Move to the next/ previous worksheet in current workbook |
| Alt+H, IS | Insert worksheet (Home – Insert Sheet) |
| Alt+H, DS | Delete worksheet Home – Delete Sheet |
| Alt+H, OR | Rename worksheet (Home – Format – Rename worksheet) |
| Alt+H, OM | Move worksheet (Home – Format – Move worksheet) |
| Alt+H, OT | Worksheet tab color, continue with mouse or arrow keys (Home – Format – Tab color) |
| 2.4 Freeze, Split, and Hide Windows | |
| Alt+W+FF | View – Freeze or unfreeze; unfreeze works for any Freeze Setting |
| Alt+W+R | View – Freeze first visible Row on screen |
| Alt+W+C | View – Freeze first Column on screen |
| Ctrl+9 | Hide selected rows |
| Ctrl+Shift+9 | Unhide hidden rows within the selection |
| Ctrl+0 | Hide selected columns |
| Shift+F10, then U | Unhide selected columns (Ctrl+Shift+0 not working in Excel 2010, 2013, or 2016) |
| Alt+W S | Split or unsplit Worksheet at current position |
Excel Cell Borders Shortcuts
| Keyboard Shortcuts (Windows) | Menu Description |
| 3.1 Basic Cell Borders | |
| Ctrl+Shift+7 | Apply border on all sides of cell |
| Ctrl+Shift+- | Remove all borders from selection |
| 3.2 Cell Borders via Border Menu | |
| Ctrl+1, then Ctrl+Tab | Open Border Menu |
| Alt+HB, them M | Open Border Menu |
| Alt+T | Toggle Top border (in border menu) |
| Alt+B | Toggle Bottom border (in border menu) |
| Alt+R | Toggle Right border (in border menu) |
| Alt+L | Toggle Left border (in border menu) |
| Alt+O | Toggle Outline order (in border menu) |
| Alt+I | Toggle Inside border (in border menu) |
| Alt+H | Toggle Horizontal interior border (in border menu) |
| Alt+V | Toggle Vertical interior border (in border menu) |
| Alt+U | Toggle Upwards diagonal border (in border menu) |
| Alt+D | Toggle Downwards diagonal border (in border menu) |
| Alt+N | Remove/ Neutralize all borders (in border menu) |
| 3.3 Cell Borders via Ribbon Shortcuts | |
| Alt+HB then O | Bottom border |
| Alt+HB then P | Top border |
| Alt+HB then L | Left border |
| Alt+HB then R | Right border |
| Alt+HB then N | No borders |
| Alt+HB then A | All borders |
| Alt+HB then A | Outside borders |
| Alt+HB then T | Thick outside borders |
| Alt+HB then B | Bottom double borders |
| Alt+HB then H | Thick bottom borders |
| Alt+HB then C | Top and thick bottom border |
| Alt+HB then U | Top and double bottom border |
Excel Date and Time Shortcuts
| Keyboard Shortcuts (Windows) | Menu Description |
| 4.1 Insert and Format Date and Time | |
| Ctrl+; | Insert static date |
| Ctrl+Shift+; | Insert static time |
| Ctrl+;, then Space, then Ctrl+Shift+; | Insert static date followed by time |
| 2021-07-11 | Insert todays date as formula |
| 2021-07-11 21:08 | Insert todays date and time as formula |
| Ctrl+Shift+3 | Apply date format to selection as dd-mmm-yy |
| Ctrl+Shift+2 | Apply time format to selection as h:mm AM/PM |
| 4.2 Custom Date Formats | |
| Ctrl+1 | Access Format Number menu (press Ctrl+Tab if tab Is not in focus, press Tab or Ctrl+T for Type to access number format) |
| M | Month as single digit (e.g. 1/23/2020) |
| mm | Month as double digits (e.g. 01/23/2020) |
| mmm | Month abbreviated 3-letter (e.g. Jan/23/2020) |
| mmmm | Month as full name (e.g. January/23/2020) |
| mmmmm | Month as abbreviated 1 letter (e.g. J/23/2020) |
| D | Day as 1 digit number (e.g. 1/1/2020) |
| dd | Day as 2 digit number (e.g. 1/01/2020) |
| ddd | Day as 3-digit abbreviation (e.g. 1/Wed/2020) |
| dddd | Day as full name (e.g. 1/Wednesday/2020) |
| Y | Year as 2 digit number (e.g. 1/1/20) |
| yy | Year as 4 digit number (e.g. 1/1/2020) |
| 4.3 Custom Time Formats | |
| Ctrl+1 | Access Format Number menu (press Ctrl+Tab if tab Is not in focus, press Tab or Ctrl+T for Type to access number format) |
| H | Hours without leading zero |
| hh | Hours with leading zero |
| M | Minutes without leading zero |
| mm | Minutes with leading zero |
| S | Seconds without leading zero |
| ss | Seconds with leading zero |
| AM/PM | Display AM or PM |
| H | Time elapsed in hours (Hours in 24-hour format) |
| M | Time elapsed in minutes |
| M | Time elapsed in minutes |
| mmm | Month abbreviated 3-letter (e.g. Jan/23/2020) |
| mmmm | Month as full name (e.g. January/23/2020) |
| mmmmm | Month as abbreviated 1 letter (e.g. J/23/2020) |
| D | Day as 1-digit number (e.g. 1/1/2020) |
| dd | Day as 2-digit number (e.g. 1/01/2020) |
| ddd | Day as 3-digit abbrevation (e.g. 1/Wed/2020) |
| dddd | Day as full name (e.g. 1/Wednesday/2020) |
| Y | Year as 2-digit number (e.g. 1/1/20) |
| yy | Year as 4-digit number (e.g. 1/1/2020) |
Excel Format Shortcuts
| Keyboard Shortcuts (Windows) | Menu Description |
| 5.1 General Cell Format | |
| Ctrl+Alt+V, then T and Enter | Copy a cell via Ctrl+C, then via Paste Special, paste format of that cell to current cell |
| Alt+Enter | Repeat a previous cell format action on current cell |
| Ctrl+1 | Open Format Cells dialog with last selection active |
| Ctrl+Shift+F | Open Format Cells dialog with Font Tab active |
| 5.2 Font Face, Font Decoration, and Cell Color | |
| Ctrl+B | Apply/ remove bold format |
| Ctrl+I | Apply/ remove italic format |
| Ctrl+U | Apply/ remove underline format |
| Ctrl+5 | Apply/ remove strikethrough formatting |
| Alt+H, FF | Home select Font Face; type font name supported by auto-complete or use Arrow Down to select. |
| Alt+H, FS | Home select Font Size; use Arrow Key, then Enter to change size |
| Alt+H, FC, Escape, Enter | Assign current font color to selection via Home Font Color. While escaping the font-color drop-down, the focus stays on the icon; simply press Enter to assign the current color. |
| Alt+HH, Escape, Enter | Assign current fill color to selected cell color via Home Higlight Cell. While escaping the highlight drop-down, the focus stays on the icon; simply press Enter to assign the current color. |
| Alt+HH, then N | Set to No fill color |
| 5.3 Number Formats | |
| Ctrl+Shift+~ | Apply the general number format (e.g. 1000) |
| Ctrl+Shift+1 | Apply the number format with two decimal places, thousands separator (e.g. 1,000.00) |
| Ctrl+Shift+2 | Apply the time format with the hour and minute, and indicate AM or PM |
| Ctrl+Shift+3 | Apply the date format with the day, month, and year |
| Ctrl+Shift+4 | Apply the currency format with two decimal places (e.g. $1,000.00) |
| Ctrl+Shift+5 | Apply the percentage format with no decimal places (e.g. 10%) |
| Ctrl+Shift+6 | Apply the scientific number format |
| 5.4 Alignments | |
| Alt+H, AL | Align Left |
| Alt+H, AR | Align Right |
| Alt+H, AC | Align Center |
| Alt+H, AT | Align Top |
| Alt+H, AM | Align Middle |
| Alt+H, AB | Align Bottom |
| 5.5 Wrap and Merge | |
| Alt+H, W | Wrap or unwrap text (Home – Wrap Text) |
| Alt+H, MM | Merge cells – Merge |
| Alt+H, MU | Merge – Unmerge |
| Alt+H, MC | Merge and Center |
| Alt+H, MA | Merge Across (merge all columns, but not rows in selection) |
Excel Formula Shortcuts
| Keyboard Shortcuts (Windows) | Menu Description |
| 6.1 Basic Formula Usage | |
| Ctrl+` | Toggle show formulas on/off |
| = | Start a formula |
| Alt+= | Insert the AutoSum formula |
| Ctrl+A with formula present | Edit formula in formula Bar |
| Ctrl+Shift+U | Expand/ collapse formula bar |
| F4 | After typing cell reference (eg =E4) makes reference absolute (=$E$4). Repeat if you want to toggle from absolute reference to partial or complete removal ($E$4 -> E$4 -> $E4 -> returning to E4. |
| Shift+F3 with empty cell | Display the ‘insert function; dialog box |
| Shift+F3 with formula present | Edit arguments of formula at cursor position |
| Alt+H,FD, U | Select all Formulas (Home – Find – Formulas |
| Ctrl+Shift+Enter with array formula | Enter a formula as an array formula. Formula bar will show this as e.g. {=SUM(A1:A3*B1:B3)} which is the sum of A1*B2+A2*B2+A3+B3. This is an easy and concise method. Remember that each time editing the formula will require the Ctrl+Shift+Enter. Some keyboards seem to distinguish between left and right Shift key |
| Ctrl+` | Show/ hide all formulas. This will automatically extend all column widths which reverses when pressed again |
| Ctr+’ | Duplicate formula from cell above |
| F3 | Paste named range in formula |
| 6.2 Common Text Functions | |
| #NAME? | Return X number of chars of text from left |
| #NAME? | Return X number of chars of text from right |
| #NAME? | Return X number of chars of text from middle |
| #NAME? | Returns length of text |
| =CONCATENATE (text, text2, …) | Concatenates/ combines multiple cells or text fragments |
| #NAME? | Case-sensitive search of text within provided text. Add optional start position as optional parameters. |
| #NAME? | Case-insensitive search of text within provided text. Add optional start position as optional parameters. |
| #NAME? | Remove extra spaces from beginning and end of text |
| #NAME? | Convert text to all upper case |
| #NAME? | Convert text to all lower case |
| #NAME? | Convert text to all proper case (first letter capital, rest lower case) |
| 6.3 Common Calculation Functions | |
| #NAME? | Sum values |
| #NAME? | Count cells |
| #NAME? | Count cells with content |
| =MAX (number1, number2, …) | Maximum value |
| =MIN (number1, number2, …) | Minimum value |
| 6.4 Auditing Formulas | |
| Ctrl+[ | Select direct precedents |
| Ctrl+Shift+[ | Select all precedents |
| Ctrl+] | Select direct dependents |
| Ctrl+Shift+] | Select all dependents |
| Alt+M+P | Formulas – Trace Precedents |
| Alt+M+D | Formulas – Trace Dependents |
| Alt+M+AA | Formulas – Remove all Arrow Traces |
| 6.5 Shortcuts for Force Calculation | |
| F9 | Calculate all worksheets in all open workbooks |
| Shift+F9 | Calculate the active worksheet |
| Ctrl+Alt+F9 | Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation |
| Ctrl+Alt+Shift+F9 | Recheck dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated |
Excel Shortcuts for Auto Tables, Auto Filters and Pivot Tables
| Keyboard Shortcuts (Windows) | Menu Description |
| 7.1 Auto Tables | |
| Ctrl+T | Create auto Table from selection |
| Ctrl+Space | Select table column |
| Shift+Space | Select table row |
| 7.2 Auto Filter | |
| Ctrl+Shift+L | Turn Autofilter on or off. Select table as necessary but many times Excel figures out what you want. |
| Alt+Arrow Down | On the field with column head, display the AutoFilter list for the current column. Press Escape to cancel |
| Arrow Down/Arrow Up and Sace | Select the next/ previous item in the AutoFilter list |
| Alt+Arrow Up | Close the AutoFilter list for the current column |
| Home/End | Select the first item/ last item in the AutoFilter list |
| 7.3 Pivot Tables | |
| Creating Pivot Tables with Shortcuts only seems to be nearly impossible; managing existing tables is doable. | |
| Alt+NV | Insert PivotTable after selecting data range. Follow up with Alt+E for existing worksheet if desired, Tab, and type the cell reference where it should go (e.g. C1) |
| F10+R | Refresh PivotTable |
| Ctrl+- | Hide selected item |
| Alt+Arrow Down in header | Unhide item(s) by opening header drop-down and using Arrow Keys and Space to unhide item |
| Type over any field with the value hidden | Unhide item(s) (assume you have two fields ‘color’, and ‘size’ and you hid ‘color’. Go into ‘size’ field and type ‘color’ – this will unhide the ‘color’ field |
| Type over any field with another field in same table | Flip current field value with the value typed |
| Ctrl+Shift+* | Select the entire PivotTable report |
| Alt+Shift+Arrow Right | Group selected PivotTable items |
| Alt+Shift+Arrow Left | Ungroup selected PivotTable items when on group header |
| Alt+JTX | Expand all fields |
| Alt+JTP | Collapse all fields |
| Ctrl+Shift+plus | Insert pivot formula/ calculated field |
| Alt+F1 | Create Pivot Chart in same Worksheet |
| F1 | Create Pivot Chart in new Worksheet |
Excel Shortcuts for Advanced Undo, Redo, Repeat and Copy & Paste
| Keyboard Shortcuts (Windows) | Menu Description |
| 8.1 Undo, Redo, and Repeat Action | |
| Ctrl+Z | Undo |
| Ctrl+Y | Redo (after undo) or Repeat (e.g. when applying formats) |
| Alt+3 | Undo list (via quick access). Use Arrow Down to extend undo range. |
| Alt+4 | Redo list (via quick access). Use Arrow Down to extend redo range. |
| Alt+Enter outside edit cell mode | Repeat last action. E.g. try to set a cell bold with Ctrl+B, then go to a different cell and press Alt+Enter; great to cascade formatting across multiple cells |
| 8.2 Cut, Copy, Paste, and Paste Special | |
| Ctrl+X | Cut cell(s) to clipboard |
| Ctrl+C | Copy cell(s) to clipboard |
| Ctrl+V | Paste cell(s) from clipboard |
| Ctrl+plus | Insert Paste – Paste cell and push content downward or rightward. Works great for entire rows and columns. |
| Ctrl+Alt+V | Open Paste Special Menu (requires a prior copy to Clipboard) |
| Ctrl+Alt+V, then V, Enter | Paste Values |
| Ctrl+Alt+V, then T, Enter | Paste Formats |
| Ctrl+Alt+V, then E, Enter | Paste Transposed |
| Ctrl+Alt+V, then W, Enter | Paste Column Width |
| Ctrl+Alt+V, then U, Enter | Paste Values and Number Formats |
| F3 | Paste a defined name into a formula |
Excel Find and Replace Shortcuts
| Keyboard Shortcuts (Windows) | Menu Description |
| Ctrl+F | Display the Find and Replace dialog box (with find selected) |
| Ctrl+H | Display the find and replace dialog box (with replace selected) |
| Esc | Close the find and replace dialog Box (with focus on dialog box) |
| Shift+F4 | Find next (with search box closed) |
| Ctrl+Shift+F4 | Find previous (with search box closed) |
| Alt+Tab, or Ctrl+F/H when losing focus | Toggle focus between find/ replace dialog box and worksheet |
| Alt+F | Find next with find dialog box active |
| Alt+I | Find all with find dialog box active |
| * in search option | Use as Asterix for searching multiple characters |
| ? in search options | Use as wildcard for searching any single character, Use ‘~’ before ‘?’ when searching special characters. |
| ~* searches for * | |
| ~~ searches for ~ | |
| ~? searches for ? |
Excel Ribbon Shortcuts
| Keyboard Shortcuts (Windows) | Menu Description |
| 10.1 Ribbon Shortcuts identical for Most Office Applications | |
| Ctrl+F1 | Minimize/ restore Excel ribbons |
| Alt+F | File Ribbon |
| Alt+H | Home Ribbon |
| Alt+N | Insert Ribbon |
| Alt+JD | Draw Ribbon |
| Alt+G | Design Ribbon |
| Alt+W | View Ribbon |
| Alt+R | Review Ribbon |
| Alt+Y | Help Ribbon |
| 10.2 Excel-specific Ribbon Shortcuts | |
| Alt+M | Formula Ribbon |
| Alt+A | Data Ribbon |
| Alt+B | Adobe Ribbon (if installed) |
| Alt+L | Developer Ribbon (if activated) |
Other Excel Shortcuts
| Keyboard Shortcuts (Windows) | Menu Description |
| 11.1 Shortcuts for Autofitting Rows and Columns and Column Width/ Row Height | |
| Shift+Alt+Right Arrow with cell or cell range selected | Group selected cells with option to group as Row- or Columns Group |
| Ctrl+Space, then Shift+Alt+Arrow Right | Group columns |
| Shift+Space, then Shift+Alt+Arrow Right | Group rows |
| Shift+Alt+Arrow Left | Ungroup rows or columns |
| Alt+A, then H | Hide group (Collapse) via Data – Hide group |
| Alt+A, then J | Show group (Expand) via Data – Show group* |
| Ctrl+8 | Hide Outline Symbols |
| 11.2 Hyperlink Shortcuts | |
| Shift+F10, then 2x I, then Enter | Open hyperlink |
| Shift+F10, then R | Remove one or multiple hyperlink(s) |
| Ctrl+K | Insert or edit hyperlinK (for complete cell only) |
| 11.3 Excel Comment Shortcuts | |
| Shift+F2 | Insert/ edit a cell comment |
| 1x Escape when in Comment, then Arrow Keys | Move comment |
| 2x Escape when in Comment | Escape comment editing and return to cell |
| Ctrl+Shift+O | Select all cells with comments |
| Shift+F10, then M | Delete single comment (or multiple with multiple comments selected) |
| 11.4 Data Forms Shortcuts | |
| Tab/Shift+Tab | Move to the next/ previous field which can be edited |
| Enter/Shift+Enter | Move to the first field in the next/ previous record |
| Page Down/Page Up | Move to the same field 10 records forward/ back |
| Ctrl+Page Down | Move to a new record |
| Ctrl+Page Up | Move to the first record |
| Home/End | Move to the beginning/ end of a field |
| 11.5 Other Excel Shortcuts | |
| Shift+F7 | Display the thesaurus dialog box |
| F7 | Display the spelling dialog box |
| Alt+F, IE | Enable Editing for protected view (File Info Enable Editing) |
| Alt+F4 | Close Excel |
| F1 | Help |
| Alt+’ | Style dialog box |
| Ctrl+F3 | Define a name or dialog |
| Ctrl+Shift+F3 | Create names from row and column labels |
| Alt+F1 | Create and insert chart with data in current range as embedded Chart Object |
| F11 | Create and insert chart with data in current range in a separate Chart Sheet |
| Alt+F11 | Open VBA editor window |
| Ctrl+F6 | Scroll between open workbooks |
| Alt+F8 | Display macro dialog box |
- Related Articles:
- List of All Notion Shortcuts
- Keyboard Shortcuts for Feedly
Well, there you have it, Microsoft Excel shortcuts list. You might not have known about these shortcuts. If I’ve left important something out in this list, feedback is appreciated and welcome on the Make A Public List.
Feel free to comment below.
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